Senior Accounting Technician

Company: Town of Flower Mound
Location: Flower Mound
Posted on: June 6, 2021

Job Description:

Description

Performs and manages accounts payable, accounts receivable, and general accounting duties. Responsible for daily collection, verification and reconciliation of bank deposits for all departments of the Town. Assists and trains Accounting Technicians, as needed.

Examples of Duties

WORK ACTIVITIES:

• Responsible for all aspects of accounts payable for the Town including the review of invoices to ensure payment requests are in compliance with established Town policy, contain adequate documentation, ensure general ledger account coding is correct and adequate budget is available. Also ensures computations used by department personnel are correct, and proper authorization is present.
• Manages and coordinates weekly Accounts Payable and Utility Billing Refund check runs. Trains Accounting Technicians, as needed.
• Manages the Town's Miscellaneous Accounts Receivables, to include obtaining information from various divisions and other sources to process the receivables with the correct general ledger coding and customer information.
• Oversees the weekly Accounts Payable and Utility Billing Refund check runs including balancing batch input, printing physical checks and posting entries to the general ledger.
• Downloads and transmits positive pay fraud detection file electronically to the bank. Processes vendor payments using ACH, and wire payments.
• Oversees procurement card accounting including statement submittal, division payment approval, and monthly statement payment. Reviews statements for accuracy, completeness, and to ensure expenditures are within established Town policy. Contacts division personnel to resolve issues found during the review.
• Reviews vendor statements for outstanding invoices and adjustments. Works with vendors and divisions to clear outstanding items.
• Provides assistance to division personnel to resolve issues regarding general ledger expenditure activity, vendor payments, invoice processing, and expenditure transfers.
• Trains division personnel in processing items for payment, trains Town personnel in the use of correct general ledger expenditure account coding, and trains Town personnel in the use of the Town's financial accounting software, Incode/Tyler.
• Enters Check Stop Payment information into banking system.
• Maintains accounts payable templates in the Incode/Tyler accounts payable system.
• Calculates Prompt Payment Interest to comply with state regulations.
• Requests and maintains, on file, per federal government regulations, W-9 Tax ID forms (proving tax status) from vendors.
• Interprets guidelines for IRS 1099 and 1096 forms. Reconciles and processes annual 1099/1096 forms in accordance with IRS regulations.
• Control point for legal and utility invoices to ensure timely routing, posting, and payment.
• Maintains vendor listing in the Incode/Tyler system.
• Adheres to departmental, personnel, and safety policies and procedures.
• Performs other duties, as assigned.

Minimum Qualifications

BASIC QUALIFICATIONS:

• A High School Diploma or General Equivalency Diploma (GED) is required.
• Must have a valid Texas Driver's license and driving record must be in compliance with Town policy.

WORK EXPERIENCE:

• Five or more years of work experience in accounts payable is required.
• Three or more years' experience in cash handling, accounting, and reconciliations is required.
• Municipal experience is preferred.

Must submit to and pass a post-offer, non-regulated drug test and thorough background checks (including criminal history.) Desired Qualifications

• An Associates or higher degree in accounting, finance, or related area is preferred.

KNOWLEDGE / SKILLS / ABILITIES:

• Must have a general working knowledge of the principles and practices of accounting, bookkeeping and basic office practices and procedures to include IRS W-9, and 1099/1096 Internal Revenue Service regulations and reporting.
• Must have accuracy and speed in 10-key operation.
• Excellent use of the English language, spelling, grammar, punctuation skills are required.
• Bilingual skills are preferred but not required.
• Must be skilled in the operation of a mainframe terminal and personal computer operations (Microsoft Word and Microsoft Excel).
• Must be able to work well under pressure and stress; meet deadlines; plan, organize and prioritize multiple work assignments; work extensive hours as needed; follow oral and written directives; and work effectively and efficiently with the general public and coworkers; maintain a pleasant personality at all times: and maintain confidentiality of confidential matter.
• Must be able to operate various pieces of office equipment with good handeye coordination for data entry and 10-key operations; exercise good judgment and make sound decisions.

PHYSICAL ABILITIES:

• To perform essential functions of the job must be able to read, write, talk, see and hear.

Keywords: Town of Flower Mound, Flower Mound , Senior Accounting Technician, Other , Flower Mound, Texas