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Engineering Team Coordinator

Location: flower mound
Posted on: May 3, 2021

Job Description:

Job DetailsLevelExperiencedJob LocationFlower Mound - Flower Mound, TXPosition TypeFull TimeTravel PercentageNoneJob ShiftDayHaag Engineering Company, a division of Haag Global is seeking an Engineering Team Coordinator (ETC) for our corporate office in Flower Mound, Texas. The ETC will provide sound support and assistance to all within the company while overseeing scheduling and data processing for their assigned engineer(s) as well as following company policies and procedures while performing the following duties. The ETC will interact regularly with Engineers and clients as well as other Engineering Team Coordinators (ETCs), Customer Service Representatives (CSRs) and Business Unit Leaders.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attendance is a main function of the job.Data EntryEnters job information to open jobs in Navision (NAV), the job accounting softwareTranscribes information into report format or formats document engineer sent.Composes and types routine correspondence. Data entry may include spreadsheets, letters, emails, notes, reports, and database.Report Production - Electronically stores correspondence and other materials. Processes photos and captions. Produces attachments and other documents as required for report completion. Assists with tracking, assembling, emailing, etc., of reports.Administrative SupportMail/Email - Responds to incoming mail and email by locating appropriate information. Prepares outgoing correspondence.Telephone - Courteously answers and screens engineers' phone calls and arranges conference calls.Scheduling - Coordinates engineers' schedule and makes appointments as needed. Arranges travel schedules and reservations as requested.Special projects - Researches and compiles information, as necessary. Coordinates and arranges meetings. Serves on special committees and completes special assignments. May be required to ensure that their engineers' licenses, expert witness records, and resumes remain current.Updates job cards to include inspection dates, report dates, billing notes, address changes, and verifying sample storage information. Assist with taking job assignments, as necessary.Filing - Files correspondence and other records as needed. Routes appropriate job files/items for filing.Sample Storage - Knows when samples are taken and provides appropriate paperwork to client and personnel.Billing - Encourages and assists team members to bill in a timely manner.Reviews Engineers Billing Report (EBR) as requested.Identifies jobs to be billed; obtains engineer's approval; invoices.Understands when special billing is required and follows billing guidelines.Staff support and backup duties - Assist other ETCs when necessary. Duties may include receptionist/mail duties/CSR backup due to illness or vacation.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCEHigh school diploma required. Some college is preferred.KNOWLEDGE, SKILLS AND ABILITIESStrong computer skills including Microsoft Office (Word and Excel) and Adobe Acrobat.Demonstrated in-depth administrative support techniques and principles.Ability to communicate orally or in written form effectively with all levels of employees and clients.Demonstrated ability to anticipate and solve practical problems or resolve issues.Builds and maintains cooperative working relationships.Maintains enthusiasm and a sense of urgency towards work.Accepts and adjusts to changes in work priorities willingly and efficiently.Strong grammar and proof-reading skillsCERTIFICATES, LICENSES, REGISTRATIONSNone required at this time, except Texas Notary (or the ability to become one) is preferred.PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion.Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.Established in 1924, Haag Engineering Co. is employee-owned and offers competitive benefits, which include a 401(k) plan with employer matching component; major medical, dental, and vision health coverage; company-provided life insurance with AD coverage; health savings account with employer contribution component; voluntary disability coverages; and generous paid time off. Our collaborative environment supports career advancement through professional training and development.Haag Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law

Keywords: HAAG ENGINEERING CO, Flower Mound , Engineering Team Coordinator, Other , flower mound, Texas

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